Data protection has always been a concern within the modern workplace. This variable is soon to take centre stage with the introduction of the General Data Protection Regulation (GDPR) protocol. Set to be released in May, this act seeks to minimise the chances that potentially sensitive information stored on portable devices may become compromised. What are the main concerns and how can organisations comply with these new regulations?
The "BYOD" Risk
The concept of "bring your own device" has existed for some time and as a growing number of workers are now accessing the Internet via mobile connections, the risk of data theft or corruption is much higher. Not only can cloud-based applications become compromised, but the lines between workplace usage and personal needs can sometimes become blurred. It is for these reasons that the proactive management of Personally Identifiable Information (PII) needs to be taken very seriously. So, what steps can IT departments and similar stakeholders take?
A Structured Approach
First, an organisation needs to identify users who are accessing cloud-based applications linked to the workplace. Any data stored within these virtual "silos" should then be secured so that potentially malicious intentions cannot be realised. Finally, these very same applications must be proactively monitored in order to identify and rectify any possible breaches within a timely fashion. This can be accomplished through various methods such as:
- Data encryption
- Multi-stage authentication
- Advanced firewalls
Not only will these approaches help to prevent intentional theft, but they can address other possible vectors such as vulnerabilities within software packages and the dangers associated with accessing public wireless networks. With a bit of planning and foresight, firms will be able to adapt their infrastructure in order to fully comply with the GDPR framework.