The idea of desk sharing has been in discussion over years and is still questionable. We humans are naturally territorial, but when it comes to sharing in business, it becomes a fundamental aspect. Considering the traditional office system where a specific staff is assigned a desk, occupancy hardly goes past 60%. This results in underutilization – desk sharing on the other hand can achieve higher percentages. However, adopting desk sharing can be tricky. This calls for the need to create awareness among employees on the importance of desk sharing. Here some of the main principles that can help employees acknowledge desk sharing.
Creating a Clear Desk Policy
This is the first step to make sure that the desk-sharing strategy works. The office desk should always be left with the essential items like the keyboard and phone. All the other things that seem personal can be kept in a locker whenever not in use.
Files kept in a team storage makes it efficient for storage while allowing everyone to get access to the files. This prevents overstocking and reduces duplication of personal information.
Creating an Adaptable Work Station
Ergonomic furniture can help the staff to alter the working environment to suit personal needs. On the same note, the workplace can also be made attractive so people can avoid personal office decorations.
Creating Break-Out Zones in Offices
Break-out areas are helpful in optimizing the use of space while creating significant social hubs. This also provides a temporary workplace for nomadic desk sharing workers.
Using Flexible Technology
A centralized workstation allows for a uniform company reputation and saving on costs if it is accessible to all the desk-sharing workers. Portable devices such as laptops are preferable because anyone can easily and quickly access them.
Geographically dispersed teams might feel isolated from managers and colleagues. In such a case, poor implementation of the desk-sharing policy can result in poor communication. This is eliminated by offering access to the desks close to the team of an employee.